IJF Administrator

IJF Administrator role manages accommodation and settings that can be used in the process of Hotel Accommodation Module.

Accommodation Manager

Access

Access Accommodation manager with following steps:
my.ijf.org -> IJF Administrator -> Accommodation Manager

In the Accommodation Manager you will find tabs:

• Accommodation (where you manage all available hotels)
• Accommodation Types (where you manage hotel types)
• Group Types (where you manage available groups)
• Room Types (where you manage available room types)
• Board Basis (where you manage board basis types)

Accommodation

Accommodation module consists of 2 parts:

• Unconfirmed Accommodations
• Accommodation List

Unconfirmed Accommodations are added by Local Orginizers and needs to be confirmed before you can use it on competition. IJF Administrators can also:

• Edit unconfirmed accommodation (edit details of Accommodation)
• Reject unconfirmed accommodation (deletes the entry of Accommodation)
• Accept unconfirmed accommodation (adds hotel to available Accommodation List)

Create Accommodation

Accommodation Creation Process

IJF Administrators:
Create Accommodation -> insert data -> Accommodation List

Local Orginizer:
Create Accommodation -> insert data -> Unconfirmed Accommodations -> wait for admin approval -> Accommodation List

Accommodation Types

Here you can manage Accommodation Types (hotel, hostel, motel, villa, apartman, house, ...).

Connection

Accommodation Type is connected with Accommodation in Create Accommodation

Group Types

Here you can manage group types that will be assigned to Accommodation (Delegation A, Delegation B, VIP, Staff, IJF, ...).

Connection

Group Types are connected with Accommodation in the process of conneting Accommodation with Competition

Room Types

Here you can manage room types that will be assigned to Accommodation (Single, Double, Suite, ...)

Connection

Group Types are connected with Accommodation in the process of conneting Accommodation with Competition.

Board Basis

Here you can manage Board Basis that will be be assigned to Accommodation (Bed & Breakfast, Half Board, Full Board, All inclusive, ...)

Connection

Board Basis are connected with Accommodation in the process of conneting Accommodation with Competition.

Event Accommodation

Access

Access Event Accommodation with following steps:
my.ijf.org -> IJF Administrator -> Event Accommodation -> Choose Competition

Event Accommodation module allows you to:

• Select available Accommodation for each Competition
• Define Availability for each Accommodation
• Define Settings for each Accommodation

Process of adding Accommodation to Competition

Event Accommodation -> Add Accommodation -> Define Accommodation availabilty -> Add as many as you need -> Confirm Accommodation -> Publish for Delegation Management

Add Accommodation to Competition

For each Competition you need to define all available hotels that will be available to select from for IJF and Team Managers.

Process of adding Accommodation to Competition

To add Accommodation to competition follow next steps:

1. Go to Event Accommodation tab and select the Competition you want to manage
2. Click Add Accommodation
3. Add Accommodation, Accommodation types, Room types, Visibility, Board Basis, Room Prices and Room Availabilities.
4. Click Save Accommodation
5. Click Edit Accommodation and click Confirm Accommodation
6. When whole Competition Accommodation system is ready then click Publish for Delegation Management

Fields

• Administrator Contact Email; Email of the local orginizer for that hotel. Notifications from changes will be sent to this email address.
• Accommodation; Select one of the Accommodations listed (you can select only accommodation available in that country)
• Group Types; Select Group Types that can be assigned to this Accommodation (can be more than 1)
• Room Types; Select Room Types that can be assigned to this Accommodation (can be more than 1)
• Visibility; Check, if you want to show Accommodation to Team Managers
• Board Basis for Room Types; Select Board Basis options for each Room Type
• Room Prices; Add cost for each room
• Room Type Availability; Add availabilty for each Room Type

Publish Accommodations

When all Accommodations are checked by IJF Admins and confirmed, you can Publish for Delegation Management

Publish Accommodation

• After Publishing Accommodation, all Confirmed Accommodation will be shown to Team Managers
• After Publishing Accommodation, Accommodation can still be Added, Edited or Removed by IJF Administrator
• After Publishing Accommodation, Accommodation can still be Added by Local Orginizer (Edit or Remove are possible before Confirming by IJF Administrator)